Expense Report
The Expense Report provides a detailed transaction-by-transaction list of all business expenses during a selected period. It's essential for tracking costs and documenting tax-deductible expenses.
What's Included
The Expense Report lists:
Challenge Costs
Every prop firm evaluation you purchased:
Date of purchase
Challenge name
Prop firm
Amount paid
Business Expenses
All expenses from the Transactions module:
Tools & Software (TradingView, VPS, etc.)
Education & Coaching (courses, mentorship)
Data & Research (market data feeds)
Hardware purchases
Other business expenses
Report Columns
How to Generate
Navigate to Reports
Find the Expense Report card
Select the Date Range:
This Year
Last Year
Last 6 Months
Custom Range
Click PDF or CSV to export
Grouping and Organization
The report organizes expenses by:
Category — Grouped by expense type
Date — Within each category, sorted by date
This makes it easy to see totals by category—helpful for tax deduction categories.
Category Totals
At the end of each category section, you'll see the subtotal:
Challenge Costs: [List of challenge purchases] Subtotal: $3,500 Tools & Software: [List of software expenses] Subtotal: $1,200 Education & Coaching: [List of education expenses] Subtotal: $800 Grand Total: $5,500 PDF vs. CSV
PDF Format
Organized by category with subtotals
Professional format for records
Easy to share with accountant
Print-ready
CSV Format
Flat data file
Import into Excel
Create pivot tables by category
Custom analysis and sorting
Use Cases
Tax Preparation
Document deductible business expenses. The category breakdown aligns with common tax categories.
Budget Analysis
See where your money goes:
How much on challenges?
How much on tools?
Where can you cut costs?
Cost Tracking
Monitor spending trends over time. Compare this quarter to last quarter.
Audit Documentation
If ever questioned about deductions, the detailed report provides transaction-level documentation.
Only Paid Expenses
The report includes only:
Challenge costs that have been paid
Expenses marked as "Paid"
Unpaid bills or pending expenses are excluded. This reflects actual money spent.
Multi-Currency Handling
Expenses are grouped by currency with separate totals:
USD Expenses: [List of USD expenses] Total USD Expenses: $5,500 EUR Expenses: [List of EUR expenses] Total EUR Expenses: €1,200 No conversion between currencies.
Challenge Costs vs. Other Expenses
The report separates:
Challenge Costs — A distinct category for prop firm evaluation purchases. These are often a trader's largest expense and may have specific tax treatment.
Other Expenses — General business expenses by category (software, education, etc.)
This separation helps you understand:
How much you're investing in challenges
What your operational costs are
Before Generating
Ensure data is complete:
All challenge purchases recorded in Challenges module
Expenses marked as "Paid"
Proper categorization applied
Accurate dates
Common Questions
Why is an expense missing? Check if it's marked "Paid." Unpaid expenses don't appear in reports.
Can I add more categories? Categories are predefined. Use "Other" for expenses that don't fit, and add details in the description/notes.
Should I include personal expenses? Only include legitimate business expenses. Personal costs don't belong in business reporting.
How do I handle mixed-use expenses? If something is partially business (e.g., home internet), record only the business portion. Consult a tax professional for proper allocation.