Understanding Account Status

Every funded account has a status that indicates whether you can still trade it and generate payouts. Keeping status accurate helps you understand your active revenue sources.

The Three Status Options

Active

What it means: The account is live and tradeable. You can place trades and request payouts.

When to use:

  • The account is in good standing with the prop firm

  • You haven't violated any rules

  • You can log in and trade

Color: Green badge

Breached

What it means: You violated a trading rule and lost the account.

When to use:

  • You hit the maximum drawdown limit

  • You exceeded the daily loss limit

  • You violated a trading rule (news, weekend holding, etc.)

  • The prop firm notified you of a breach

Color: Red badge

Cancelled

What it means: The account was closed for reasons other than a breach.

When to use:

  • You chose to close the account

  • The prop firm closed accounts (firm issue)

  • The account was closed due to inactivity

  • Any non-breach closure

Color: Gray badge

How to Update Status

  1. Click on the account in the table to open the detail drawer

  2. Find the status field in the Overview tab

  3. Click to change the status

  4. Select the new status

  5. Changes save automatically

You can also use the three-dot menu (⋮) on each row for quick status changes.

When to Update Status

Update to Breached when:

  • You receive notification of a rule violation

  • You see the account marked as failed/breached in the prop firm dashboard

  • You can no longer trade the account due to rule violations

Update to Cancelled when:

  • You request account closure

  • The firm closes your account (not due to your breach)

  • The account becomes inactive and is terminated

Keep as Active when:

  • You can still trade

  • The account is in good standing

  • No violations have occurred

Status Affects Your Metrics

Your Dashboard and Funded Accounts KPIs use status for calculations:

"Active Accounts" count: Only accounts with "Active" status are counted as active.

Historical payouts: All payouts remain on record regardless of current status. A breached account's past payouts still count toward your revenue.

Account attrition: Tracking breaches and cancellations helps you understand account retention rates.

Recording Why an Account Was Lost

When you change status to Breached or Cancelled, consider adding notes:

  1. Open the account detail drawer

  2. Go to the Notes or Events tab

  3. Add an entry explaining what happened

Example notes:

  • "Breached daily loss limit during NFP news"

  • "Cancelled due to firm closure"

  • "Breached max drawdown - position held overnight"

This context helps you learn from losses and identify patterns.

Can Status Change Back?

In most cases, once an account is breached or cancelled, it stays that way. These represent real-world events that can't be undone.

However, in rare circumstances:

  • A firm might reverse a breach decision

  • An account might be reinstated

If this happens, you can update the status back to Active. The platform allows status changes in any direction.

Status vs. Being Able to Trade

Status in the platform should reflect reality. If:

  • Firm says Active, Platform says Active → Correct

  • Firm says Breached, Platform says Active → Update the platform

  • Firm says Active, Platform says Breached → Something's wrong; investigate

Keep your platform status aligned with the prop firm's actual account status.

Tracking Account Lifecycles

Over time, your funded accounts tell a story:

Healthy pattern:

  • Most accounts stay Active

  • Breaches are rare

  • Some accounts cancelled by choice

Warning pattern:

  • Many accounts breached quickly

  • Short average account lifespan

  • Frequent rule violations

Use status tracking to identify if you have a risk management problem.

Impact on Business Metrics

When an account is breached or cancelled:

  1. Active count decreases — Your Dashboard shows fewer active accounts

  2. Revenue capacity drops — One less account to generate payouts

  3. No automatic cost — Losing an account doesn't create a new expense (the cost was the original challenge)

The loss is in future revenue potential, not a direct financial hit. However, if you need to purchase a new challenge to replace it, that's a new cost.

Best Practices

Update status promptly

Don't leave accounts showing Active when they're not. Accurate data leads to accurate insights.

Record the reason

Add a note when status changes. Future you will appreciate knowing why accounts were lost.

Review patterns

Periodically look at your Breached accounts. Are there common causes? Times of day? Market conditions?

Don't delete breached accounts

Keep them in the system (or archive them). Historical data helps you understand your true success rate.

Next: Recording Payouts →