What the Transactions Module Does

Quite a few changes here. The article uses "ledger" and "accounting" multiple times, which are both flagged for external-facing copy per your regulatory positioning. Plus em-dashes throughout.

What the Transactions Module Does

The Transactions module tracks general business income and expenses, the day-to-day financial activity that doesn't belong in the specialized modules for Challenges, Funded Accounts, or Private Accounts.

The Purpose of This Module

Transactions is your central tracker for business cash flow. It answers questions like:

  • What are my monthly business expenses?

  • What income do I have outside of payouts?

  • What's my net business result from general operations?

  • How much am I spending on tools and subscriptions?

What Transactions Tracks

General Income

Money coming in that isn't a payout or refund:

  • Consulting or coaching income

  • Affiliate commissions

  • Course sales

  • Other trading-related income

General Expenses

Money going out that isn't a challenge cost:

  • Software subscriptions (TradingView, VPS, etc.)

  • Education and courses

  • Data feeds

  • Hardware purchases

  • Office expenses

  • Any other business costs

What Transactions Doesn't Track

This module is intentionally separate from specialized tracking:

Challenge costs → Use Challenges module. When you buy a prop firm evaluation, record it in Challenges, not here.

Payouts → Use Funded Accounts module. Payouts from prop firms are tracked in Funded Accounts.

Deposits and withdrawals → Use Private Accounts module. Personal account capital movements belong in Private Accounts.

The separation keeps each module focused on its purpose.

How Transactions Feeds the Dashboard

Every income and expense you record here flows to your Dashboard:

  • Income transactions add to Total Income

  • Expense transactions add to Total Expenses

  • Together they affect your Net Business P&L and your Business Health status

Your Dashboard combines these with payouts and private account trading P&L (Total Income) and challenge costs (Total Expenses) to show the complete picture. Refunds reduce Total Expenses rather than adding to income.

The Unified View Option (Not available in Beta version)

The Transactions page may offer a "Unified View" that shows:

  • General income and expenses (from this module)

  • Challenge costs (from Challenges)

  • Payouts and refunds (from Funded Accounts)

This view is read-only for items from other modules. You can see everything in one place, but you can only edit items that were created in the Transactions module.

Why read-only for other modules? Each module owns its data. The unified view is for review and reporting, not for changing data that belongs elsewhere.

Core Principles

All Transactions Represent Real Money

Don't record hypothetical income or planned expenses. Record actual cash movement.

Cash-Basis Tracking

Income counts when received. Expenses count when paid. Pending items are tracked separately.

Transactions Feed Dashboard Metrics

What you record here directly affects your business health indicators.

Module Data Ownership

General income and expenses are created here. Challenge costs, payouts, and similar items are created in their respective modules.

When to Use Transactions

Add Income When:

  • You receive payment for a trading-related service

  • You earn affiliate commissions

  • You sell educational content

  • Any other business income arrives

Add Expenses When:

  • You pay for trading software

  • You purchase education or courses

  • You buy hardware for trading

  • You pay for any business-related service

Don't Use Transactions When:

  • You're buying a challenge (use Challenges)

  • You're recording a payout (use Funded Accounts)

  • You're depositing to your own account (use Private Accounts)

Common Transaction Categories

The platform provides categories to organize your transactions:

Income categories might include:

  • Consulting

  • Affiliate

  • Courses and Education

  • Other Income

Expense categories might include:

  • Tools & Software

  • Education & Coaching

  • Data & Research

  • Hardware

  • Office and Admin

  • Other Expenses

Categories help with reporting and tax preparation.

Transaction Lifecycle

  1. Create: Add the transaction when it occurs

  2. Set Payment Status: Mark as Paid or Unpaid

  3. Track: Paid transactions affect your metrics

  4. Review: See in tables and reports

  5. Export: Include in tax reports

Only Paid transactions feed your Dashboard and reports.

Next: Adding Income Transactions →