Adding Income Transactions

When you receive money from trading-related activities outside of prop firm payouts, record it as an income transaction.

What Counts as Income Here

General business income includes:

  • Consulting fees — Advising other traders

  • Coaching payments — Teaching or mentoring

  • Affiliate commissions — Referrals to brokers, prop firms, tools

  • Course sales — Educational content you've created

  • Signal service fees — If you sell trade signals

  • Other trading-related income — Anything else that brings money in

What Doesn't Belong Here

These income types have their own modules:

Income Type

Where to Record

Prop firm payouts

Funded Accounts

Challenge refunds

Challenges or Funded Accounts

Private account trading profits

Private Accounts (calculated automatically)

How to Add an Income Transaction

  1. Navigate to Transactions in the sidebar

  2. Click Add Transaction in the top right

  3. Fill in the form (details below)

  4. Click Add Transaction to save

Required Fields

Transaction Name

A descriptive name for this income.

Good examples:

  • "January coaching payment - John D."

  • "FTMO affiliate commission - Q1"

  • "TradingView referral bonus"

  • "Strategy course sale #47"

Type

Select Income.

Amount

Enter the amount received (positive number).

Currency

Select the currency of this income.

Date

When you received the payment.

Optional but Recommended Fields

Category

Select the most appropriate category:

  • Consulting

  • Affiliate

  • Coaching

  • Education/Courses

  • Other Income

Categories help with reporting and tax organization.

Payment Status

  • Paid — You've received the money

  • Unpaid — Invoice sent but not yet received

Important: Only Paid transactions affect your Dashboard metrics.

Notes

Add context:

  • Client name

  • Invoice number

  • What the payment was for

  • Any other relevant details

Payment Status Explained

Paid

The money has arrived. Selecting "Paid" means:

  • Creates a ledger entry

  • Appears in Dashboard "Money In"

  • Counts toward your income totals

Unpaid

You're expecting this income but haven't received it yet. Useful for:

  • Tracking outstanding invoices

  • Remembering expected payments

  • Planning cash flow

Unpaid transactions are informational only—they don't affect your financial metrics until marked as Paid.

After Adding the Transaction

Once saved, the income transaction will:

  1. Appear in the Transactions table

  2. If marked "Paid," add to your Dashboard income

  3. Be available in income reports

  4. Count toward your Net Cash Flow

Recording Past Income

If you're catching up on historical data:

  1. Enter the transaction with its original date

  2. Mark it as Paid (since you received it)

  3. Add notes to remember the context

Historical transactions will correctly appear in the period they occurred.

Recurring Income

If you have regular income (monthly coaching, quarterly commissions), you can:

Option 1: Manual entry each time Add a new transaction when each payment arrives.

Option 2: Recurring transaction (if available) Some platforms let you set up recurring entries that auto-generate.

See Setting Up Recurring Transactions for details.

Income and Taxes

Income recorded here will appear in your tax reports:

  • Annual Tax Summary includes income totals

  • Income Report provides detailed transaction list

Keep good notes and accurate dates to make tax preparation easier.

Common Questions

Should I record income before I receive it? You can, with "Unpaid" status. This helps track what's expected. Change to "Paid" when you receive the money.

What if I receive income in multiple currencies? Record each transaction in its actual currency. The platform tracks currencies separately.

Should I record one-time vs. recurring income differently? The recording process is the same. Use notes or categories to distinguish them if helpful.

What about income that's not directly trading-related? Only record trading business income here. Personal income from other sources doesn't belong in this platform.

Best Practices

Record promptly

When income arrives, add it right away while details are fresh.

Use consistent naming

Develop a naming convention that makes transactions easy to identify later.

Categorize accurately

Proper categories make reporting much easier.

Include payment references

Note invoice numbers, transaction IDs, or other references in the notes field.

Next: Adding Expense Transactions →