What the Transactions Module Does
The Transactions module tracks general business income and expenses—the day-to-day financial activity that doesn't belong in the specialized modules for Challenges, Funded Accounts, or Private Accounts.
The Purpose of This Module
Transactions is your general ledger for business cash flow. It answers questions like:
What are my monthly business expenses?
What income do I have outside of payouts?
What's my net business result from general operations?
How much am I spending on tools and subscriptions?
What Transactions Tracks
General Income
Money coming in that isn't a payout or refund:
Consulting or coaching income
Affiliate commissions
Course sales
Other trading-related income
General Expenses
Money going out that isn't a challenge cost:
Software subscriptions (TradingView, VPS, etc.)
Education and courses
Data feeds
Hardware purchases
Office expenses
Any other business costs
What Transactions Doesn't Track
This module is intentionally separate from specialized tracking:
Challenge costs → Use Challenges module When you buy a prop firm evaluation, record it in Challenges, not here.
Payouts → Use Funded Accounts module Payouts from prop firms are tracked in Funded Accounts.
Deposits/Withdrawals → Use Private Accounts module Personal account capital movements belong in Private Accounts.
The separation keeps each module focused on its purpose.
How Transactions Feeds the Dashboard
Every income and expense you record here flows to your Dashboard:
Income transactions → Appear in "Money In"
Expense transactions → Appear in "Money Out"
Net result → Affects your overall business health
Your Dashboard combines this with payouts (Money In) and challenge costs (Money Out) to show the complete picture.
The Unified View Option
The Transactions page may offer a "Unified View" that shows:
General income and expenses (from this module)
Challenge costs (from Challenges)
Payouts and refunds (from Funded Accounts)
Private account deposits and withdrawals (from Private Accounts)
This view is read-only for items from other modules. You can see everything in one place, but you can only edit items that were created in the Transactions module.
Why read-only for other modules? Each module owns its data. The unified view is for review and reporting, not for changing data that belongs elsewhere.
Core Principles
All Transactions Represent Real Money
Don't record hypothetical income or planned expenses. Record actual cash movement.
Cash-Basis Accounting
Income counts when received. Expenses count when paid. Pending items are tracked separately.
Transactions Feed Dashboard Metrics
What you record here directly affects your business health indicators.
Module Data Ownership
General income and expenses are created here. Challenge costs, payouts, etc. are created in their respective modules.
When to Use Transactions
Add Income When:
You receive payment for a trading-related service
You earn affiliate commissions
You sell educational content
Any other business income arrives
Add Expenses When:
You pay for trading software
You purchase education or courses
You buy hardware for trading
You pay for any business-related service
Don't Use Transactions When:
You're buying a challenge (use Challenges)
You're recording a payout (use Funded Accounts)
You're depositing to your own account (use Private Accounts)
Common Transaction Categories
The platform provides categories to organize your transactions:
Income categories might include:
Consulting
Affiliate
Courses/Education
Other Income
Expense categories might include:
Tools & Software
Education & Coaching
Data & Research
Hardware
Office/Admin
Other Expenses
Categories help with reporting and tax preparation.
Transaction Lifecycle
Create — Add the transaction when it occurs
Set Payment Status — Mark as Paid or Unpaid
Track — Paid transactions affect your metrics
Review — See in tables and reports
Export — Include in tax reports
Only Paid transactions create ledger entries and affect your Dashboard.